AskSympraxis Microsoft 365 External Sharing Series

Use Cases/Scenarios There are a few common scenarios we see across external collaboration needs: One-Way Sharing of Content - A document needs to be reviewed by someone, for example, a contract, which will be attached to an email or a document workspace. Temporary Collaboration Needs - A short term need which can be composed of internal and external people. These may be project-based transient needs.

Team Site vs Communication Site External Sharing For Team Sites, the external sharing is on by default when you set up your tenant. This is usually where people are doing most of their external sharing and collaboration on documents. With Communication Sites you can share externally, however, you can’t do it from the site itself until you turn on the external sharing in the Admin Center. There are 3 different options for sharing: anyone, new and existing guests, and existing guests only.

Tenant-Level Settings Teams Admin Center There are many layers of security which acts like a filter or funnel. When it comes to things like guests or external sharing, it’s important to know that at the tenant level, the tenant admin or teams admin has to turn a couple of switches on or off. The most common factor is differentiating between external users and guest users.

While we were working on our other sessions on external sharing we realized that there were lots of other miscellaneous things to share about parts of Microsoft 365 that we hadn’t already talked about. So, in this session of Ask Sympraxis we are covering all the rest. OneDrive OneDrive Tenant Level Settings Tenant administrators can set different external sharing policies for both OneDrive and SharePoint. Administrators have the ability to set external sharing policies individually for SharePoint and OneDrive however there is a failsafe. SharePoint can be more permissive than OneDrive, but OneDrive cannot be more permissive than SharePoint. Microsoft wanted to give administrators the ability to control the most permissive thing and to not let people sneak past it by using OneDrive. For example, if something is in SharePoint and it can be shared with anybody versus in OneDrive it can only be shared with existing guests. There are many layers of security which act like a filter or funnel. When it comes to things like guests or external sharing, it’s important to know that at the tenant level, the tenant admin or teams admin has to turn a couple of switches on or off. The most common factor is differentiating between external users and guest users.