Administration

Recently, Microsoft introduced “intelligent versioning,” a feature designed to optimize storage and enhance usability by prioritizing newer versions of documents. In this blog, we’ll explore the fundamentals of SharePoint versioning, its benefits, potential pitfalls, and how to configure it effectively—plus what makes intelligent versioning such a game-changer. What is SharePoint versioning? SharePoint versioning allows users to maintain a history of changes to documents and list items. This feature has been around for years and is controlled at the list or library level. By default, SharePoint creates a new version every time a document is edited, storing up to 500 versions. While this can be useful, it’s important to manage versioning carefully, as each version consumes storage space. Without proper oversight, small changes can lead to significant storage usage.

What’s Happening with Delve? Microsoft recently announced the retirement of Delve, a move that has been on the horizon for some time. Delve provided a central hub for users within the Microsoft 365 suite, offering access to profile details, connections, recent documents, and activities of colleagues based on permissions. A Brief History of Delve Delve debuted in 2015 with a bold blue logo, introducing users to an innovative way of showcasing collaboration through the Office Graph. Initially, it caused some unease among users, as it revealed activity based on permissions, leading some organizations to disable the Office Graph. Over time, much of Delve’s functionality migrated to other parts of the M365 ecosystem. Today, its departure is less disruptive as its core capabilities have been dispersed across the platform.